Vacation Rental Terms and Conditions

  1. Check-in time is 4:00pm. Please call the office at (800)580-9050 to make arrangements for early check-in or check-ins after 5:00pm.
  2. Check-out time is 12:00pm. Any guest found in the unit after 12:00pm without prior authorization will be charged for an extra day’s stay. Any personal belongings will be removed by 1:00pm on check out day unless prior arrangements have been made.
  3. For Short term stays: A deposit of $66.24 is required at the time the reservation is made. This amount is non-refundable.  The remaining balance is due 72 hours prior to arrival date and will automatically be charged to the credit card on file.  Any cancellation with less than 72 hours’ notice will be charged one night’s stay in addition to the deposit.
  4. For Monthly Stays: A refundable security deposit of half of one month’s rent is due at time the reservation is made. Please mail in check or money order to the address above, attn: Vacation Rentals.  If the deposit is not received within two weeks of the date the reservation was taken the booking will be cancelled.  First month’s rent is in full a minimum of 30 days prior to the arrival date or before check-in, whichever is first.  Your security deposit is fully refundable within 30 days after check-out and any applicable deductions will be taken from the deposit. If the charges necessary exceed your deposit, a charge for those items will be taken from the credit card on file.  Any cancellation with less than 30 days’ notice will forfeit the full deposit.  Any cancellation with more than 30 days’ notice will forfeit $66.24 cancellation fee.
  5. For Winter Texans: A refundable security deposit of $200 is due at the time the reservation is made. Please mail in check or money order to the address above, attn: Vacation Rentals.  If the deposit is not received within two weeks of the date the reservation was taken the booking will be cancelled.  First month’s rent is in full a minimum of 30 days prior to the arrival date or before check-in, whichever is first.  Your security deposit is fully refundable within 30 days after check-out and any applicable deductions will be taken from the deposit. If the charges necessary exceed your deposit, a charge for those items will be taken from the credit card on file.  Any cancellation with less than 30 days’ notice will forfeit the full deposit.  Any cancellation with more than 30 days’ notice will forfeit $66.24 cancellation fee.  ** To qualify as a Winter Texan you must have an out of state address and be staying during Winter Season.
  6. Forms of Payment: Daily/Weekly stays require credit card or money order payments only. No personal checks will be accepted for daily/weekly stays. Monthly stays require money order, check, or cashier’s check payments only.
  7. Keys must be returned to the TRMC office. DO NOT LEAVE KEYS IN THE UNIT. There will be a minimum charge of $50.00 if keys are not returned or are lost.
  8. There are no refunds for early check-outs, including for weather.
  9. Pets: Most properties have a ‘NO PET’ policy. All pets must be approved prior to arrival. Guests with unauthorized pets will be asked to vacate the property without refund. IF IT IS EVIDENT THAT A PET WAS PRESENT IN THE UNIT AFTER DEPARTURE, THERE WILL BE A $100.00 FINE AND ALL ADDITIONAL CLEANING CHARGES WILL ALSO BE BILLED TO THE GUEST.
  10. Damages: Any damages will be charged to the credit card on file. Damages include soiled linens, missing linens, excess cleaning charges, broken property, etc.
  11. Utilities are included in monthly rates; however, we do impose electrical caps and all overages will be charged to the tenant. The caps are as follows: EFF/1 BDRM – $100.00, 2 BDRM – $200.00, 3 BDRM and 4 BDRM – $300.00.
  12. Guest will be responsible the cleaning fee. Vacation rental terms and conditions have specific instructions for departure.  Additional charges may apply if the unit is left in conditions that go against departure instructions.
  13. All properties have a NO SMOKING policy. IF IT IS EVIDENT THAT A GUEST SMOKED IN THE UNIT THERE WILL BE A $500.00 FINE, BILLED TO GUEST.
  14. Terms and Conditions are subject to change.
    Though we make every attempt to accommodate reservation choices in some instances we may have to move guests to another comparable unit due to circumstances beyond our control. We apologize for any inconvenience this may cause.